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Privacy Policy

> Privacy Policy

Privacy Policy

Last updated 01/04/2023

At Scienlabs Technologies, we value your privacy and are committed to being transparent about the technologies we use. This Cookies Policy explains what cookies are, how we use them, and how you can manage your preferences when visiting our website.

1. Introduction

At Scienlabs Technologies (“we,” “our,” “us”), we are committed to protecting and respecting the privacy and personal data of our customers, partners, employees, and users of our services. This GDPR Privacy Policy outlines how we collect, process, store, share, and protect personal data in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

2. Scope

This Policy applies to all personal data processed by Scienlabs Technologies, whether as a data controller (where we determine the purpose and means of processing) or a data processor (where we process data on behalf of our clients).

3. Legal Basis for Processing

We process personal data only when one or more of the following lawful bases apply:

  • Consent – where individuals have given clear consent.
  • Contract – where processing is necessary to fulfill a contract.
  • Legal Obligation – where processing is required by law.
  • Legitimate Interests – where processing is necessary for our legitimate business interests, provided these do not override the rights of the individual.

4. Data We Collect

Depending on the service, we may collect the following categories of personal data:

  • Identity Data: Name, title, date of birth, and contact details.
  • Employment Data: Role, professional qualifications, CVs.
  • Business Data: Company name, position, and contact details.
  • Usage Data: Information on how users interact with our website, portals, or platforms.
  • Technical Data: IP addresses, device details, cookies, and system logs.

5. Purposes of Data Processing

We process personal data for the following purposes:

  • To provide and manage services.
  • To maintain communication with clients and partners.
  • To comply with legal and regulatory requirements.
  • To enhance security and prevent fraud.
  • To improve and develop our products and services.
  • For recruitment and HR management.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Policy or as required by law. Data no longer needed is securely deleted or anonymized.

7. Data Sharing & Transfers

  • Personal data may be shared with trusted third parties such as IT service providers, auditors, or regulatory bodies, subject to confidentiality and data protection obligations.
  • Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as Standard Contractual Clauses (SCCs) or equivalent measures, are in place.

8. Data Subject Rights

Under GDPR, individuals have the following rights:

  • Right of Access – to request copies of personal data we hold.
  • Right to Rectification – to correct inaccurate or incomplete data.
  • Right to Erasure – to request deletion of personal data (“right to be forgotten”).
  • Right to Restrict Processing – to limit how data is processed.
  • Right to Data Portability – to receive data in a structured, machine-readable format.
  • Right to Object – to object to processing based on legitimate interests or direct marketing.
  • Rights in Relation to Automated Decision-Making – to challenge profiling or automated processing.

     

Requests can be submitted by contacting our DPO:
Data Protection Officer (DPO)

Name: Nadeem Kazi
Email: [email protected]

9. Security Measures

We implement appropriate technical and organizational measures to protect personal data, including:

  • Encryption and access controls.
  • Regular vulnerability assessments and patch management.
  • Security monitoring, logging, and incident response.
  • Employee training on data protection.

10. Data Breach Notification

In the event of a data breach likely to result in risk to individuals’ rights and freedoms, we will notify the relevant Supervisory Authority within 72 hours and, where required, inform affected individuals without undue delay.

11. Roles & Responsibilities

  • Data Protection Officer (DPO): Oversees compliance with GDPR.
  • Employees & Contractors: Must adhere to company data protection policies and training.
  • Management: Ensures GDPR principles are integrated into business processes.

12. Updates to This Policy

We may update this Policy from time to time to reflect changes in legal, technical, or business developments. Updates will be communicated via our website or other appropriate means.

13. Contact Information

If you have any questions, concerns, or requests about this GDPR Policy, please contact:

Data Protection Officer

Name: Nadeem Kazi
Email: [email protected]

 

✅ This draft positions Scienlabs Technologies as GDPR-compliant, showing clients, regulators, and employees that privacy is handled seriously.

Cookies Privacy Policy

Last updated 01/04/2023

At Scienlabs Technologies, we value your privacy and are committed to being transparent about the technologies we use. This Cookies Policy explains what cookies are, how we use them, and how you can manage your preferences when visiting our website.

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help websites recognize your device, remember your preferences, and improve your browsing experience.

2. How We Use Cookies

We use cookies for the following purposes:

  • Essential Cookies
    • Necessary for the basic functioning of our website. Without these, our site cannot operate properly.
  • Performance & Analytics Cookies
    • Help us understand how visitors use our site, measure performance, and improve user experience.
  • Functional Cookies
    • Allow us to remember your preferences (e.g., language or region) to provide a more personalized experience.
  • Marketing & Advertising Cookies
    • Used to deliver relevant content and measure the effectiveness of campaigns.

3. Third-Party Cookies

Some cookies are placed by trusted third-party providers (e.g., analytics and advertising partners) to help us better understand user behaviour and provide tailored content.

4. How You Can Control Cookies

You have full control over your cookie preferences:

  • You can manage or disable cookies at any time through our [Cookie Preferences Tool].
  • Most web browsers also allow you to block or delete cookies via their settings.
  • Please note that disabling certain cookies may affect the functionality and performance of our website.

5. Data Protection & Privacy

Any personal data collected through cookies is handled in accordance with our [Privacy Policy] and applicable data protection laws, including the GDPR.

6. Updates to This Policy

We may update this Cookies Policy from time to time to reflect changes in technology, law, or our practices. The “Last Updated” date at the top will indicate the most recent revision.

7. Contact Us

If you have any questions about how we use cookies, please contact our DPO:

Data Protection Officer(DPO)

Name: Nadeem Kazi
Email: [email protected]

🔒 At Scienlabs, we aim to give you control and confidence over how your data is used.